Department Ledger
Hold every department accountable for their software.
SubDupes categorizes every receipt automatically. Note the team and owner of each tool once, then export the list as CSV or PDF without opening a single spreadsheet.
- No bank login
- No inbox access
- CSV & PDF export
Software Directory
Filter by team, find the waste.
See exactly which department is buying what. Group software by the team you noted on each tool and spot the ones that don’t belong.
Departments · sample
3 tools need a team noted.
Marketing Stack
Filtered view of marketing software
Stop arguing over who pays for what.
Cross-Department Overlap
When two teams pay for the same tool, billing gets messy. SubDupes flags the duplicate receipts so you can decide which team keeps the plan.
- Spot the same tool bought twice
- See the combined cost in one place
Asana · 2 receipts
Unallocated Spend
Never let an invoice slip through the cracks. Any tool without a team noted stands out in the list, so you can fill it in.
Owner Assignment
Hold individuals accountable. Note who owns each tool, so everyone knows who to ask before it renews.
The intelligent allocation pipeline.
From a forwarded receipt to a categorized department ledger, with no spreadsheet in between.
1. Raw Receipt
Forwarded or Bcc’d to your private SubDupes address, or uploaded as a CSV or PDF.
2. AI Extraction
AI reads the receipt and pulls out the vendor, cost and billing cycle.
3. Auto-Classification
The tool is recognized and given a category.
4. Dept Ledger
Note the team and owner once, and every later receipt for that tool lands in the same row.
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SubDupes Intelligence
- Receipt Scanning
- Vendor Recognition
- Category Tagging
- Team & Owner Notes
- Cost Allocation
- CSV & PDF Export
Export perfectly categorized ledgers
- CSV Export
- PDF Reports
Stop guessing who bought what.
Get a categorized list of every tool, with its team and owner noted. Ready for export, ready for finance, zero spreadsheets required.
- No bank login
- No inbox access