The Living Inventory
The centralized source of truth for your software stack.
Everything is finally organized. Subscriptions, vendors, renewals, and categories—structured in one living dashboard that updates every time you forward a receipt.
- No bank login
- No inbox access
- Forward, Bcc or upload receipts
SubDupes Inventory
ProductivityOct 1, 2026
DesignNov 14, 2026
InfrastructureMonthly
SalesJan 12, 2027
The Spreadsheet Problem.
Tracking software in Excel guarantees that your data is already outdated the moment you save the file.
Stale Data
When an employee leaves or a tool is upgraded, the spreadsheet is never updated. You end up making decisions on ghost data.
Missing Renewals
Spreadsheets don't send calendar alerts. You only find out a tool auto-renewed when the $4,000 charge hits your bank account.
Human Error
Someone mistypes a cost. Someone deletes a row. Without an automated system of record, manual tracking is prone to continuous errors.
From Chaos to Inventory.
Watch the scattered fragments of your software purchases flow into a single, pristine table.
SubDupes Inventory
Always Active
A Living Inventory. No data entry required.
The moment a receipt reaches your private SubDupes address, the inventory updates itself. Automatically.
- 1
10:04 AM
Receipt for Notion is forwarded to your SubDupes address.
- 2
10:04 AM
Engine detects receipt, extracts cost and renewal.
10:05 AM
Inventory updated automatically.
[10:04:12] Forwarded receipt received from sarah@acme.com
[10:04:15] Extracting vendor: Notion Labs
[10:04:18] Identifying plan: Team ($15/user)
[10:05:01] Database updated: Notion added to inventory.
Inventory Health Score
A static list isn't enough. SubDupes grades the health of your software stack, so you can see at a glance what still needs your attention.
Every subscription gets context.
A raw name isn't enough. SubDupes instantly layers your software with the context you need to make fast decisions.
Raw Detection
SubDupes Context
Zoom Pro
zoom.us
Category
Video Conferencing
Cost
$15.99/mo
Renewal
June 12, 2026
Status
Active
Ownership & Accountability
A subscription without an owner is an absolute financial risk. When nobody is responsible for a tool, nobody cancels it when it's no longer needed.
SubDupes puts every subscription your team forwards into one shared inventory. Mark anything nobody recognizes for review, or plan its cancellation, so it gets a decision before it renews.
Canva Pro
Design & Marketing
Linear
Project Management
Adobe Creative Cloud
Design Software
Unmanaged Software Discovery.
Employees buy tools on corporate cards without telling IT. Once their receipts are forwarded to SubDupes, those tools show up in your inventory.
Needs review
Awaiting review
Receipt from openai.comReview
Receipt from miro.comReview
Eliminate Blind Spots
When an employee uses a corporate card to purchase a $20/month SaaS tool, it usually bypasses procurement completely. The only trail is the email receipt.
Forward that receipt and SubDupes adds the subscription to your inventory, where you can mark it for review, keep it, or follow the cancellation steps before it renews.
Living History
Your software stack never stands still.
A static snapshot becomes useless in a week. SubDupes tracks the evolution of your stack over time, updating every time a new receipt arrives.
January
28subscriptions discoveredMarch
37subscriptions trackedJune
52subscriptions organizedToday
64live subscriptions
- Views
- All Categories
- Developer Tools12
- Marketing8
- Sales4
Category Segmentation
A flat list of 100 subscriptions isn't helpful when you're trying to understand team budgets.
SubDupes groups every subscription by category, so you can see what you spend on developer tools versus marketing tools at a glance.
The SubDupes Inventory Impact
Moving from manual spreadsheets to an automated living inventory changes how your entire company operates.
Before
SpreadsheetUnknown ownersMissed renewalsManual updates
After SubDupes
- Living inventory
- Every tool accounted for
- Renewals tracked
- Automatic updates
Export Flexibility
Your data is yours. If you ever need to analyze it externally or share it with your accountant, SubDupes makes it easy.
CSV Export
Download your entire, perfectly formatted inventory with one click. Ideal for board meetings and quarterly financial reviews.
PDF Export
Download a PDF report of your subscriptions and spending to keep for your records or hand to your accountant.
After your first receipts
The Discovery Snapshot
Example totals from a sample account.
48
Subscriptions Organized
17
Vendors Identified
12
Renewals Tracked
4
Duplicates Flagged
100%
Visibility Achieved
Deployed in 60 seconds.
No agents to install, no bank login and no inbox access. Forward receipts to your private SubDupes address, or upload a CSV or PDF, and your inventory starts building right away.
- 00s
Create Your Account
Click “Continue with Google” or “Continue with Microsoft”. Sign-in only — SubDupes never asks for access to your mail.
- 15s
Forward Your Receipts
SubDupes matches each forwarded receipt against its catalogue of known vendor domains and pulls out the product, cost and renewal date.
- 60s
Your Dashboard Is Live
Your subscriptions, costs, renewals, and potential duplicates are fully populated and categorized in the dashboard.
Security & Privacy by Design
Trust is our most important feature. SubDupes is built so it never needs your bank login or access to your inbox.
Security
Encrypted in Transit
Every connection to SubDupes runs over HTTPS/TLS.
No Password Storage
Sign in with Google or Microsoft for login only. We never ask for, see, or store your email password, and never access your inbox.
Privacy
Only What You Forward
We only see the receipts you choose to forward or upload. Nothing else in your inbox ever reaches us.
No Data Selling
You are the customer, not the product. We will never sell, rent, or share your transaction data.
Explore The Platform
The SubDupes Product OS
- Receipt Intelligence
- Subscription InventoryYou’re here
- Duplicate Detection
- Renewal Tracking
- Spend Visibility
Who it’s for
Looking for a different solution?
SubDupes is built differently depending on how your team operates.
From the SubDupes Blog
How every active subscription gets identified across receipts, invoices and billing records.
Read article →How to Find My Subscriptions: The Complete GuideTrack down everything you pay for across Apple, Google, PayPal, your bank and your email.
Read article →How to Find Subscriptions on Your CardCheck every recurring charge tied to your card — and what to do with the ones you don't recognise.
Read article →How Many Subscriptions Do You Really Have?Most people underestimate by 2x. The 30-minute audit that gets the real number.
Read article →The Subscription Audit Nobody Wants to DoWhy the audit keeps getting postponed, and the shortest path through it.
Read article →What a Full Subscription Discovery Looks LikeStart to finish: from scattered receipts to a complete, current inventory.
Read article →What Is a SaaS Audit? A Step-by-Step GuideThe structured review that surfaces unused tools, duplicates and unnecessary spend.
Read article →Who Should Own the SaaS Audit?Finance, IT, or ops — where the audit actually belongs inside a company.
Read article →Five Subscription Charges Hiding on Your CardThe recurring charges that survive longest because nobody looks for them.
Read article →How to Find All Your Automatic Payments (5 Places to Check)Cards, bank debits, PayPal, app stores and Amazon: where every automatic payment hides.
Read article →The 30-minute subscription audit: What most people find on pass oneSurprised by what you're actually paying for? Here's what most people uncover in their first 30-minute subscription audit—and how to act on it fast.
Read article →What is subscription discovery and how does it differ from an expense auditLearn what subscription discovery is, how it works, and why it goes further than a standard expense audit in finding and managing recurring software costs.
Read article →Ready to automate your software inventory?
Forward your first receipts and see your subscriptions, renewals and duplicates in one place.
Start free — no credit card required. Not ready to sign up? Get your free subscription waste report →