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SaaS Stack Guide

EdTech SaaS Stack: Tools, Costs & Savings Guide

EdTech platforms require a mix of traditional enterprise tools and specialized educational software. Managing per-student and per-teacher licenses is critical for maintaining healthy unit economics.

Typical Monthly SaaS Spend

for a typical edtech (10–50 people)
Monthly spend$5,000–$20,000 / month
Common tools6
Hidden costs3

Top SaaS Tools Used by EdTech

Slack

Slack is a business messaging platform that organises team conversations into channels, supporting integrations with hundreds of SaaS tools.

Cancellation guide →Zoom

Zoom is a video conferencing platform offering meetings, webinars, phone, and team chat in a unified communications suite.

Cancellation guide →Notion

Notion is an all-in-one workspace for notes, wikis, databases, and project management, popular with individuals and teams alike.

Cancellation guide →Google Workspace

Google Workspace is a collection of cloud computing, productivity and collaboration tools, software and products developed by Google.

Cancellation guide →Intercom

Intercom is a leading platform for customer-support, used by thousands of companies worldwide to streamline their workflows.

Cancellation guide →AWS

AWS is a leading platform for development, used by thousands of companies worldwide to streamline their workflows.

Cancellation guide →

Why EdTech Struggle with SaaS Costs

  • License counts for teachers and students are not audited after the school year ends.
  • Overlapping tools for video hosting and live streaming.
  • Premium pedagogical tools that are only used by a small fraction of the user base.

Hidden SaaS Costs for EdTech

  • Data egress fees for high-volume video content delivery.
  • Unused seats in student information systems (SIS).
  • Integration costs for connecting disparate learning tools.

How EdTech Can Cut SaaS Costs

  1. 1Audit teacher licenses quarterly to ensure only active staff have pro seats.
  2. 2Consolidate video hosting to a single scalable provider.
  3. 3Use SubDupes to track when volume-based discounts for LMS platforms expire.

EdTech SaaS FAQs

What is the biggest SaaS expense for EdTech?

Usually a combination of hosting (AWS/GCP) and the core Learning Management System (LMS) or Student Information System (SIS).

How can EdTech startups save on software?

Leverage education-specific discounts from major vendors like Google and Microsoft, and strictly audit seasonal user seats.

Track Your EdTech SaaS Stack in One Place

SubDupes tracks every subscription your team pays for, reminds you before renewals, and shows you exactly where your SaaS budget is going.

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